Free ID Maker for Student & Staff Cards
Pick a template, fill in the details, and download a print-ready card — no sign-up.
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About this id card generator
Create professional, print-ready student and staff ID cards for your school in minutes — no design software, no Photoshop templates and no sign-up. This free ID card generator is built for Indian schools and ships with ready-made student and staff layouts, your school branding, a photo slot and a scannable QR code.
School ID Card Format & Size Explained
A school ID card (identity card) is the document a school issues so a student or staff member can be quickly identified on campus, on buses and at the school gate. It carries the cardholder’s photo and key details on the front, the school’s own branding, and usually an emergency helpline and a QR code on the back or footer. The exact layout varies between schools, but the core fields are the same everywhere — and a good ID card design keeps them clear, legible and printed at the right size.
A complete, professional-looking student or staff ID card should include the fields below. Student cards focus on class, guardian and emergency details; staff cards focus on designation, employee ID and official contact details.
- PhotoA clear, recent passport-style photo of the student or staff member — the single most important element for identification.
- Full nameThe cardholder’s name as it appears in school records, printed large enough to read at a glance.
- Class & roll / designationFor students: class, section and roll number. For staff: designation (e.g. Senior Teacher) and department.
- Admission / employee IDThe unique admission number (students) or employee ID (staff) that ties the card to the school’s records.
- Blood group & DOBBlood group and date of birth — important emergency information commonly printed on student cards.
- Address & contactResidential address and a parent/guardian contact number (students) or official phone and email (staff).
- QR codeA scannable QR code that can link to a student profile, attendance record or a verification page.
- Signatures & school detailsSchool name, logo and a principal’s or HOD’s signature area that authorises the card, plus the school address.
- HelplineAn emergency or school helpline number, usually on the footer, so a found card can be returned or a child reached.
Student ID card layout (example): a typical student card puts the school header and logo at the top, the photo on the left, and the student’s details on the right — name, class/roll, admission number, date of birth and blood group — with the address, QR code and helpline along the bottom. Below is a safe, generic example built only from a fictional school’s own details, with a logo placeholder and no board or government emblem.
Photo
| Name | Aarav Sharma |
| Class / Roll | Class X-A · Roll 12 |
| Admission No. | ADM-2025-018 |
| Date of Birth | 12 Mar 2010 |
| Blood Group | O+ |
New Delhi 110075QR
Standard print size: CR80 / 85.6 × 54 mm (the same size as a credit or debit card). The example above uses only a school’s own name and a logo placeholder — never a board or government emblem.
Standard ID card size (CR80): the worldwide standard for plastic ID and access cards is CR80, which measures 85.6 × 54 mm (about 3.375 × 2.125 inches) — the exact size of a credit or debit card. Designing and printing at CR80 means your cards fit standard card printers, lanyard holders and wallet slots. This tool exports at the correct CR80 proportions so your printed card is the right size every time; you can also print the PDF on an A4 sheet and trim to size.
Staff ID card format: a staff identity card uses the same card size but swaps the student fields for an employee ID, designation/department and official phone and email, alongside the staff member’s photo and the school branding. Use the Student / Staff toggle at the top of the tool to switch between the two formats — your photo, logo and QR settings carry across.
How to make a school ID card online
- Choose student or staffUse the Student / Staff toggle so the tool shows the right fields — class and guardian details for students, or designation and employee ID for staff.
- Pick a template and accent colourSelect one of the ready-made ID card layouts and choose an accent colour to match your school branding.
- Fill in the cardholder detailsEnter the name, class/roll or designation, admission/employee ID, date of birth, blood group, address and helpline as they should appear on the card.
- Add the school brandingEnter the school name, subtitle and location, then upload your school logo so the card looks official — no board emblem needed.
- Upload the photo and signaturesUpload the student or staff photo and any principal/HOD signature images, and set the QR code to link wherever you want it to point.
- Check the live previewConfirm the live CR80-sized preview matches the school ID card format you want before you export.
- Download the print-ready cardDownload the PDF or PNG at the correct CR80 size, then print it on a card printer or on A4 and trim to size. Repeat for the next card — it is unlimited and free.
Frequently Asked Questions
What is the standard school ID card size?
The standard ID card size is CR80 — 85.6 × 54 mm (roughly 3.375 × 2.125 inches), the same size as a credit or debit card. It is the worldwide standard for plastic ID, access and membership cards, so cards at this size fit standard card printers, lanyard holders and wallets. This ID card generator exports at the correct CR80 proportions, and you can also print the PDF on a normal A4 sheet and trim it to size.
What details go on a student ID card?
A student ID card typically shows the student’s photo, full name, class and section, roll number and admission number, date of birth and blood group, plus the school name, logo and address. The footer usually carries an emergency helpline number, and many cards add a QR code (linking to a profile or attendance record) and a principal’s signature area. Use the format guide above for a safe example layout.
What is the difference between a student and a staff ID card?
They share the same CR80 card size and school branding, but the printed details differ. A student card focuses on class/section, roll number, admission number, guardian contact, blood group and emergency helpline. A staff card focuses on the employee ID, designation/department and official phone and email. In this tool you switch between the two with the Student / Staff toggle — your photo, logo and QR carry across both formats.
Is this ID card maker free?
Yes — the ID card generator is 100% free with no sign-up, no watermark and no limit on how many student or staff cards you create or download.
What is the correct school ID card format?
A correct school ID card format includes the cardholder’s photo, full name, class/roll or designation, admission or employee ID, key details (blood group and DOB for students), the school name, logo and address, an authorising signature, and an emergency helpline — usually with a QR code. Keep it on a CR80-sized card (85.6 × 54 mm) with high-contrast, legible text. The example in the format guide above shows this layout using only a generic school’s own branding.
Can I add my school logo, photo, QR code and signatures?
Yes. You can upload the student or staff photo and your school logo, set the QR code to link anywhere you like (a profile page, attendance record or verification URL), and add principal/HOD signature images. You also set the school name, subtitle, address and helpline, and pick an accent colour. No board or government emblems are added — only your school’s own branding.
What format and size does the card download in?
You can download a print-ready PDF or a PNG. The card is generated at the standard CR80 proportions (85.6 × 54 mm) so it prints at the correct ID-card size on a card printer, or you can print the PDF on A4 and trim to size. There is no watermark, and you can re-download as many times as you like.
Is an ID card made with this tool an official document?
It is a design and printing tool for creating professional-looking school identity cards. The card is valid for your school once it carries your school’s branding and an authorised signature — but this tool only helps you design and print it. For card-level security (holograms, smart chips) or bulk issuance for the whole school, use a card printer or a school platform like Inforida’s Nucleus.
Can I make ID cards for my whole class or school?
You can create cards one at a time for free here, which is ideal for a replacement card or a small batch. If you need to issue identity cards for an entire class, all new admissions or your whole staff list in one go — pulling photos and details straight from your records — that is exactly what Inforida’s Nucleus does. See the call-to-action below.
Is my data and the uploaded photo safe?
Previews and downloads are created in your browser. On export, Inforida records usage information including entered text; uploaded images are not included in those usage logs.
Pick a template, switch between Student and Staff, fill in the details, upload a photo and your school logo, and watch the live preview update as you type. When it looks right, download a crisp, print-ready PDF or PNG sized to the standard CR80 ID-card format (85.6 × 54 mm) so it prints perfectly on a card printer or a normal sheet.
Whether you are a class teacher who needs one replacement card, an admin issuing identity cards for a new session, or an office that prints staff ID cards, this free student ID card maker gives you the correct school ID card format and staff ID card format every time.
Previews and downloads are created in your browser. On export, Inforida records usage information including entered text; uploaded images are not included in those usage logs.